Fiscal Specialist, #0080376
Position Number: 0080376
Hiring Unit: Hawai‘i Natural Energy Institute
Location: UH Mānoa Campus
Date Posted: March 20, 2025 (Re-Advertisement)
Closing Date: April 21, 2025 (Extended)
Band: B
Salary: Salary schedules and placement information
Full Time/Part Time: Full Time
Monthly Type: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities:
- * Performs the full lifecycle of procurement activities in compliance with Federal, State, University of Hawaii (UH), Research Corporation of the University of Hawaii (RCUH), University of Hawaii Foundation (UHF) policies and procedures of extramural awards and appropriated funds.
- * Ensures accurate and timely processing of all financial transactions of requisitions, travel requests/completions, payments, payroll timesheets, etc.
- * Serves a unit P-Card administrator, ensuring compliance with procurement of good and services, knowledge of restrictions and conduct monthly reconciliation.
- * Reviews contract/grant purchasing terms and conditions and prepare and execute documents accordingly.
- * Provides technical advice and recommendations to Principal Investigators (PI) and staff on the appropriate methods of procurement, especially for specialized/unique purchases to research activities.
- * Serve a department Fiscal Administrator with $5K purchasing authority.
- * Analyzes and monitors program budgets and produces reports to the Director accordingly.
- * Develop, update and maintain internal fiscal procedures to ensure proper compliance and reporting to extramural sponsors and keep abreast of current policies and procedures.
- *Conduct annual equipment/asset inventory verifications, disposal and/or transfer. Reconcile and maintain inventory records.
- Participate and respond to federal audits and compliance issues.
- Work with the Administrative Services Manager on the review of proposals and budgets for contract/grant management.
- Other duties as assigned.
* Denotes Essential Functions
Minimum Qualifications:
- Possession of a baccalaureate degree in Business Administration, Accounting, Finance or related field and 3 years of progressively responsible professional experience with responsibility for administering procurement and government purchasing activities, or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of program administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with program administration.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
- If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
- Ability to read, understand, interpret, and analyze financial data and apply agency, state and/or federal policies and regulations.
- Ability to exhibit accuracy in work, attention to detail, think critically, research thoroughly and problem solve.
- Thorough understanding and ability to effectively use a range of software, spreadsheets, databases and tracking systems.
- Demonstrated ability to prioritize tasks, meet critical deadlines and multi-task multiple projects on a daily basis.
Desirable Qualifications:
- Prior work experience in an institution of higher education.
- Knowledge of UH, RCUH and UHF fiscal policies and procedures.
- Experience working with RCUH Financial and Personnel Systems.
- Experience working with the UH Kuali Financial System (KFS).
- Experience working with JasperReports Server (JRS).
- Knowledge of the myGrants system.
- Experience working with SuperQuote through CommercePoint.
- Experience working with eTravel.
To Apply: Visit https://www.schooljobs.com/careers/hawaiiedu/jobs/4878790/fiscal-specialist-0080376 (confirm that it is Job Number 2025-00713). [Note: If you have not applied for a position before using NEOGOV, you will need to create an account.]
Closing Date: April 21, 2025
Inquiries: Dr. Richard Rocheleau, (808) 956-8890, rocheleau@hawaii.edu
Equal Opportunity Institution
EEO, CLERY ACT, ADA:
The University of Hawai‘i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/.
